Join Our Team
- Human Resources Manager
- Director of Financial Operations
- Technology Support Specialist
- Advancement Associate
- After School Program Leader
- Director of Annual Giving and Alumni Relations
- Maternity Leave Middle School Social Studies/Humanities Teacher
Human Resources Manager
Join our team at SF Day! We are seeking a talented individual to join our administrative team.
At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection: in their academic and creative pursuits, in their relationships, and in all that they experience here. Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.
SF Day Fast Facts
- Independent, co-educational school
- Founded in 1981
- Serving 400 students
- Located in the heart of SF
Are you…
- An avid lover of all things HR?
- The kind of person that loves data and using different systems?
- A person that loves working with people?
- An effective communicator and thoughtful listener?
- An engaged and inclusive community member eager to partner with colleagues?
Yes? Then read on!
Qualifications
A minimum of 5 years experience across a wide range of Human Resource responsibilities which would include recruiting, employee relations, HRIS management, payroll processing, compensation, benefits management, and leaves of absence.
- Excellent written and oral communication, interpersonal, and conflict-resolutions skills.
- Strong proficiency with HRIS systems (BambooHR) and experience with ADP preferred.
- Strong proficiency in MS Office Suite, including Word and Excel.
- Strong Proficiency in Google suite.
- Highly organized with the ability to work in a fast-paced environment while maintaining a keen attention to detail.
- Experience in education is preferred.
- Bachelor's degree required.
- An SHRM-CP and/or PHR certification is highly desired.
Responsibilities
The HR Manager plays a key role in supporting the staff and faculty of San Francisco Day School. Primarily responsible for the day to day HR and benefit management functions of the school, the HR Manager will be responsible for the following areas:
Compensation and benefits
- Shepherd the annual employment agreement process ensuring agreements are updated and delivered to the appropriate staff and faculty; tracking final approval and signatures for each new contract year.
- Manage annual benefits open enrollment process and new hire enrollments and terminations, along with our insurance broker.
- Manage relationship with insurance broker.
- Manage worker’s compensation audit and annual renewal.
- Work closely with TIAA on 403(b) plan management including but not limited to participating in the school’s retirement plan committee and managing the annual audit of the plan.
- Manage quarterly reporting and submissions of the SFHCSO.
- Manage annual reporting, IE; EEO-1, DEFH CA, CMS-Medicare, 1096 filing, and 5500 filings.
- Work closely with employees that need to navigate leaves of absence, including help with understanding disability and other state and local benefits.
Payroll Processing
- Process (or oversight of) semi-monthly and bi-weekly payrolls.
- Reconcile of monthly time and attendance and time-off accruals.
- Process of 403B payroll contributions with TIAA in a timely manner.
- Process (or oversight of) monthly payroll deductions including commuter transit, Fit camp, and Lunch meal plans.
Talent Acquisition
- Work with managers on hiring plans, job descriptions, and salary requirements, and assist in posting job advertisements and reviewing resumes in the applicant tracking system.
- Onboard new hires with appropriate documentation and conduct new hire training.
- Offboard employees with the appropriate documentation.
Employee Relations
- Mentor Managers/Supervisors on navigating employee relations issues and conflict resolution, and provide training opportunities to management staff. Assist managers in creating clear documentation, guidance and follow through, especially when performance management plans are required.
- Respond to all employee complaints in a timely manner, in compliance with California and US employment law and SF DAY policies
- Work closely with an insurance broker and legal counsel as needed regarding assisting employees on leave of absence requests, disability insurance payments and notifications.
- Oversee the publication and maintenance of the Employee policy handbook.
- Able to stay up to date on best practices in HR and employment practices.
HRIS/Employee information management
- Responsible for overseeing the effective use of the BambooHR and ADP systems.
- Responsible for reporting and providing necessary information for annual budgeting, benefits, and financial audits.
Other projects as assigned by the CFO or Head of School.
Ready to Join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. SF Day offers excellent benefits and a competitive salary. Please apply online with your resume, salary expectations, and a thoughtful cover letter explaining why your experience is appropriate for this position.
This role is an on-campus role.
Director of Financial Operations
ABOUT SAN FRANCISCO DAY SCHOOL
At San Francisco Day School, we believe that when intellect and imagination are
intertwined, students delight in the discovery of connection: in their academic and
creative pursuits, in their relationships, and in all that they experience here. Every day
we help our students emerge as flexible and resourceful learners. Because when we
do, our students light up with the call and capacity to take on the complexities of
their day and of a diverse world.
SF DAY FAST FACTS
- Independent, co-educational school
- Founded in 1981
- Serving 400 students
- Located in the heart of SF
The SF Day Controller fosters the financial sustainability goals of the school through facilitating the management of the school’s financial resources.
PRINCIPAL DUTIES
- Oversee the day to day operations of the accounting team – AR, AP, payroll, cash receipts, etc.
- Ensure compliance with applicable laws, regulations, tax filings, professional standards and internal policies.
- Manage customer requests, including employee and parent inquiries in a friendly, helpful and efficient manner.
- Responsible for the month-end close process to ensure timely financial statement reporting. This includes monthly and quarterly journal entries, bank reconciliations, investment reconciliation, and balance sheet account reconciliations (including advancement), etc
- Produce monthly financial statements including variance analysis of actual to budget.
- Responsible for the General Ledger, sub ledgers and all systems and processes that support it. Maintain general ledger in accordance with GAAP, donor restrictions and other regulatory requirements.
- Compile and issue monthly budget reports in a timely manner. Address budget manager questions.
- Monitor cash balances and initiate cash transfers to maintain appropriate balances.
- Identify control weaknesses and propose changes.
- Prepare and update policies and procedures. Monitor and enforce compliance.
- Oversee and manage external auditors in the completion of the annual financial statement audit. Prepare audit schedules, account analysis and address auditor questions.
- Add and maintain new assets in the Fixed Asset module of Financial Edge, dispose of assets as directed, and generate depreciation as required. Prepare a year end roll forward workpaper that reconciles additions, disposals, depreciation expense, and gain and loss to the GL.
- Responsible for monitoring outstanding checks
- Plan and oversee the update and distribution of student enrollment package. Review contracts for completeness and update system.
- Oversee billing and tuition collections.
- Reconcile financial aid recognition as needed during the year and annually.
- Serve as primary liaison for tuition system technology support and Blackbaud.
QUALIFICATIONS
- Bachelor’s degree in accounting; MBA or CPA preferred
- Seven or more years in progressively responsible experience
- Non-profit accounting experience preferred
- Knowledge of Financial Edge preferred
- Demonstrated proficiency in Microsoft Excel
- Demonstrated knowledge of financial reporting and audit support
- Superior attention to detail, with excellent analytical skills
- Excellent written and verbal communication skills
Ready to Join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of
diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to
apply. SF Day offers excellent benefits and a competitive salary.
Technology Support Specialist
Position Summary
San Francisco Day School seeks a full-time (12-month role) self-motivated and hands-on professional to serve as Technology Support Specialist.
The Technology Support Specialist is an integral part of the school’s Technology team, responsible for collaborating with and supporting the Director of Innovation and Design to implement and facilitate technology use throughout the school. The ideal candidate is service-oriented, proactive, resourceful, collaborative and detail-oriented.
Key Responsibilities
- Provide tech and A/V support to students, staff & parents/guardians during regular school hours and special events. Familiarity with Macbooks, iPads, Google Workspace, monitors, printing management systems, projectors, and Front Row systems is highly desirable
- Provide excellent customer service while adhering to the guidelines of the tech department and general school policies
- Create instructional materials for users (e.g. FAQs, tips, tutorials, troubleshooting guides, etc.) and provide training on technological tools
- Purchase and manage supplies and software licenses; must be familiar with device management programs like Meraki
- Create and manage inventory and systems using spreadsheets and other documentation. Experience with Student Information Systems, Learning Management Systems, or attendance/emergency/security management systems is highly desirable
- Support classroom use of instructional platforms by managing rosters and other data
- Track, update, distribute, and manage assets including devices, accessories, and carts
Qualifications
- Bachelor’s degree preferred. Equivalent experience may be accepted in lieu of a 4-year degree
- Minimum 3 years as a system administrator, technical support specialist, or similar role (school infrastructure experience is preferred)
- Excellent troubleshooting, technical, and problem-solving skills
- Excellent research and documentation skills
- Demonstrated organizational and time management skills; ability to prioritize support requests and work on multiple tasks with minimal supervision, and escalate support requests as necessary to ensure that all support requests are resolved within acceptable time frames.
- Must work well in a collaborative team environment as well as independently
- Ability to work well with K-8 students, adult colleagues, and families; willing to be an active, enthusiastic member of the community
- Experience training or teaching adults
- Approachable and comfortable with ambiguity
- Can-do spirit
Physical Demands
- Excellent attendance and punctuality
- Job is onsite
- Must be able to travel safely and comfortably between our two buildings
- Must be able to frequently, safely, and comfortably lift at least 30 lbs.
- Able to adjust to multiple work environments (office, classroom, and outdoor)
- Must be able to comfortably and safely, climb, bend, pull, reach, kneel, stoop, and see for near and far work.
- Must be able to view and operate a computer and related technology and equipment at least 90% of working time.
Ready to join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. SF Day offers excellent benefits and a competitive salary.
Advancement Associate
The Advancement Associate is directly responsible for the comprehensive management of Blackbaud’s The Raiser's Edge and other school databases used for communications purposes (e.g. iContact, Finalsite, Omnialert, DirectorySpot). This position is also responsible for prospect research, moves management, and capital campaign status. This position reports to the Director of Advancement and works closely with other Advancement Office staff, the Business Office and school staff to ensure consistent record-keeping and information management for a busy fundraising and communications office. The ideal candidate is exceptionally reliable, proactive, resourceful, detail-oriented, demonstrates excellent written and interpersonal communication skills, and is committed to supporting the mission and goals of San Francisco Day School.
Key Responsibilities
Comprehensive Management Donor & Other Communications Databases
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Manage the operation, maintenance, data integrity, and accuracy for The Raiser’s Edge (RE) constituent database management system.
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Determine how best to manage and utilize data to meet the needs of the school’s Advancement and Communications office.
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Maintain robust and comprehensive constituent records in RE that reflect our relationship-driven approach to fundraising, track meeting and event notes, and family news. Proactively monitor philanthropic news for information on donor giving priorities.
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Manage the creation of donor reports. Develop additional reports and lists that are responsive to the needs of the Advancement Office. Proactively manage the reports process and prioritize and accommodate requests for data and reports.
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Manage updates to and accuracy of contact and constituent information across communications databases including iContact, Finalsite, Omnialert, DirectorySpot and others as needed.
Capital Campaign Support & Prospect Research
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Develop and maintain systems and procedures for effectively tracking pipeline of campaign donors, progress towards goal, and data analysis.
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Conduct prospect research and wealth screening, develop donor profiles.
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Write quarterly donor stewardship reports for all campaign donors and grant-specific reports for donors to all funds.
Gifts Processing and Acknowledgements
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Process all gifts from individuals, corporations, foundations, and organizations received by SF Day and Breakthrough San Francisco, an academic enrichment and college-access program hosted by SF Day.
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Generate gift acknowledgement letters, receipts, and pledge reminders in a timely manner.
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Manage and coordinate monthly reconciliation and annual audit requests with the Business Office.
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Manage requests for information from donors, volunteers, and staff.
Mail Coordination
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Manage coding of appeals and solicitations through The Raiser’s Edge.
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Draft, proofread and copy edit as needed.
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Coordinate production and mailing logistics of solicitations and stewardship mailings.
General Office Management
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Serve as the first point of contact for the Advancement Office, greet visitors and direct donor inquiries both face-to-face and by phone.
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Develop good rapport with parents, faculty and staff, alumni, and all others connected to the school.
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Attend and help with events as assigned.
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Perform other duties as assigned by the Director of Advancement.
Essential Skills and Qualifications
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Requires a minimum of 3 years of related professional experience.
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Bachelor’s degree preferred.
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Extensive database experience and proficiency with Blackbaud’s The Raiser’s Edge is required. Experience with Financial Edge is a plus.
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Extensive experience and facility with Google Suite is required.
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Time-management skills, the ability to multitask under pressure, creative problem-solving skills, and strong organizational and project management skills.
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Perform all functions with a high degree of accuracy and confidentiality.
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Excellent written and oral communication skills.
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Listen attentively and work effectively with others to support organizational goals.
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Develop good rapport with parents, faculty and staff, alumni, and all others connected to the school -- embrace and support the school community.
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Demonstrate a positive and productive attitude.
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Must be willing to work evenings and weekends occasionally.
About the San Francisco Day School
At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection: in their academic and creative pursuits, in their relationships, and in all that they experience here. Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.
SF Day Fast Facts
-
Independent, co-educational school
-
Founded in 1981
-
Serving 400 students
-
Located in the heart of SF
Ready to Join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. SF Day offers excellent benefits and a competitive salary. Please apply online:
After School Program Leader
At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection: in their academic and creative pursuits, in their relationships, and in all that they experience here. Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.
Position Summary
The After School Program Leader position is vital to supporting students on site at San Francisco Day School. This involves: regular lesson planning, delivering lessons to groups of students, supervising safe play, helping resolve student conflicts all while keeping our students and community safe.
Qualifications
- Has experience leading youth programs
- Proficient technology skills including, but not limited to, Microsoft Office
- Lesson Planning Experience
- Strong verbal and written communication skills
Responsibilities
- Lead a group of students in an after school program setting
- Regular daily lesson planning
- Collaborate with teams to help design and implement an interdisciplinary, thematic-based, experiential curriculum.
- Participate in all aspects of program throughout the day
- Foster a love of learning in every student
- Prepare and clean up spaces daily
- Maintain the safety of each student, supporting our health and safety guidelines while on or off campus.
This is a part-time position, M-F 2:00-6:00pm. Rate of pay is $18-20 per hour
Director of Annual Giving and Alumni Relations
San Francisco Day School seeks a full-time, resourceful, self-motivated and hands-on professional to serve as Director of Annual Giving and Alumni Relations. The director provides strategic direction, and long-range and short-range planning aimed at securing current-use unrestricted support, while supporting the greater development goals of San Francisco Day School and managing and growing a dynamic alumni engagement program. This position reports to the Director of Advancement and works closely and in collaboration with the rest of the Advancement team including the Director of Communications, Director of Events, and Advancement Associate.
KEY RESPONSIBILITIES
Annual Giving:
- Manage the school’s relationship-driven $1.4M+ annual giving program.
- Provide data to inform annual goal setting, partner with Director of Advancement in setting annual fundraising strategy, and set and meet monthly and annual fundraising goals.
- Identify, cultivate, solicit, and steward 550+ donors to the Annual Fund. Build and maintain authentic relationships, ensure donors receive personalized and interest-specific updates on the impact of their giving, and ensure that Annual Giving operations run smoothly and efficiently.
- Partner with Director of Advancement to identify, cultivate, solicit and steward 50+ leadership ($10,000+) donors to the Annual Fund and coordinate solicitation strategies and timelines so the school is able to meet major gifts, special events, and capital campaign goals.
- Recruit and coach Annual Fund team of 30+ volunteers, providing guidance and motivation to close gifts. Communicate proactively with volunteers regarding Annual Fund progress, status of asks, and stewardship opportunities.
- Write all Annual Fund collateral including solicitation and acknowledgement letters, email marketing, and brochures. Generate mailings, emails, and other communications to solicit gifts from all constituents including trustees, alumni, parents, grandparents, parents of alumni and others including personal solicitations, electronic solicitations, mail and online campaigns.
- Analyze annual giving results and reports to continually monitor progress and improve Annual Giving program. Renew and upgrade current donors, as well as increase the overall participation rate of all constituencies.
- Collaborate with the Advancement Associate to ensure the accuracy and timeliness of reports, queries and gift acknowledgment letters.
- Provide regular reports on results and trends to Director of Advancement, Annual Fund co-chairs and committee, and Board Advancement committee.
- Effectively plan, track and manage Annual Giving budget.
Alumni Relations:
- Manage the school’s Alumni Relations program to foster life-long relationships between alumni, parents of alumni, grandparents and the school.
- Set annual strategy and goals for Alumni Relations program, benchmark program against peer schools, and ensure long-term sustainability and success of the program.
- Establish and build relationships with a wide range of alumni, locally, regionally, nationally and internationally.
- Plan, develop, implement and promote meaningful events to strengthen the alumni network and engage them in the life of the school including reunions, professional networking events, community service opportunities, student assemblies and others.
- Identify, cultivate, solicit and steward philanthropic support from alumni, parents of alumni and grandparents. Identify and qualify leadership prospects for gifts and partner with Director of Advancement on donor cultivation strategies.
- Recruit and coach and staff Alumni council and support their leadership.
- Manage comprehensive Alumni communications program to ensure Alumni are engaged in school life. Plan, create and implement ongoing communications utilizing an array of platforms including email, social media, web presence, print and other outlets. Remain up to date on current methods and innovations to effectively communicate with alumnae.
- Partner with the Director of Events on Alumni and Annual Giving events to set event strategy and planning, communications, and budgeting.
- Effectively plan, track and manage Alumni Relations budget.
ESSENTIAL SKILLS & QUALIFICATIONS
- Bachelor’s degree preferred and 3-5 years of progressively successful experience leading an annual giving program.
- Demonstrated organizational and communication skills as well as ability to work with and inspire volunteers and Advancement colleagues.
- Experience with data segmentation and analysis; understanding of fundraising software (preferably Raiser’s Edge), gift processing and donor relations, social networking, and electronic marketing.
- Ability to provide direction and motivation to others through communication, modeling appropriate behavior, optimism, and high achievement.
- Good time-management skills, the ability to multitask under pressure, creative problem-solving skills, and strong organizational and project management skills.
- Develop good rapport with parents, faculty and staff, alumni, and all others connected to the school -- embrace and support the school community.
- Strong interpersonal skills and the ability to provide prompt, courteous customer service; ability to listen carefully to and understand customers’ needs, both internally and externally, and proactively respond to those needs in a consistent and timely manner.
- Excellent written and oral communication skills.
- Must be able to exercise good judgment and handle confidential matters with discretion.
- Must be willing to work some weekends and evenings.
ABOUT SAN FRANCISCO DAY SCHOOL
At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection: in their academic and creative pursuits, in their relationships, and in all that they experience here. Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.
SF Day Fast Facts
- Independent, co-educational school
- Founded in 1981
- Serving 400 students
- Located in the heart of SF
Ready to Join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. SF Day offers excellent benefits and a competitive salary.
Maternity Leave Middle School Social Studies/Humanities Teacher
Join our team at SF Day! We are seeking a talented individual to join our teaching team.
At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection: in their academic and creative pursuits, in their relationships, and in all that they experience here. Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.
SF Day Fast Facts
- Independent, co-educational school
- Founded in 1981
- Serving 400 students
- Located in the heart of SF
Are you…
- A compassionate educator and role model?
- A curious and creative teacher excited to bridge intellect and imagination in your classroom?
- Adept at designing curriculum around inquiry-based learning?
- Excited to learn, teach, and grow in a 1:1 iPad learning environment?
- Willing to work with instructional coaches as part of a Professional Learning Community?
- An effective communicator and thoughtful listener?
- An engaged and inclusive community member eager to partner with families, students, and colleagues?
Yes? Then read on!
Qualifications
- Bachelor’s degree in History or related field, Master’s preferred
- Minimum of 3 years of teaching experience and a strong curricular background
- Proficient technology skills including, but not limited to, taking attendance digitally, Microsoft Office and Google Suite (docs, sheets, drive, etc)
- Experience with Universal Design for Learning framework a plus
- Strong verbal and written communication skills
Responsibilities
Ideal candidates should possess extensive knowledge of history and social studies curriculum design that includes experience working in cross-curricular contexts and are comfortable collaborating with colleagues across teams. The ideal candidate should also demonstrate a commitment to diversity, equity, and inclusion, including cultural competency skills and social justice.
Additional responsibilities:
- Teach hands-on, project-based social studies curriculum for middle school students
- Facilitate advisory for middle-school students
- Collaborate with teams to design and implement an interdisciplinary, thematic-based, experiential curriculum
- Participate in all aspects of faculty life, including outdoor education and service-learning
- Foster a love of learning in every student
- Must be able to work in-person with students
Ready to Join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. SF Day offers excellent benefits and a competitive salary. Please apply online: